12 Effective Solutions To Solve Fleet Operation Challenges

Fleet managers put in long hours every day to keep the wheels turning. In addition, they look for ways to improve fleet management and fleet operations. With many factors to consider, such as monitoring, maintenance, fuel cost, drivers safety, and optimisation, handling and ensuring that everything is on the right track can be challenging.

Managers often experience no downtime to keep their systems working as efficiently as possible. However, how do you do all of these when you have too many fleet drivers? You can’t expect fleet managers to be with them 24/7.

It only means that fleet managers must be prepared with the top options to stay up with an ever-changing business. Fortunately, enterprises can now rely on available technology to improve transparency and efficiency in their fleet operations.

With an automated fleet management system and a driver monitoring system to keep track of their fleets, technology solutions every fleet challenge.


Solving Fleet Management Challenges

#1. Replace Outdated Methods

Administrative work for fleet managers comes with dispatches, invoices, customer and driver tracking, arranging fleet repairs, and other tasks fleet management concerns that may result in decreased productivity and a lack of time for operating income duties.

Increased operational work comes with paper-based systems, which prevents you from dealing with other fleet issues. However, fleet managers can overcome this outdated process of complicated spreadsheets with the help of a fleet management system and a driver monitoring system.

#2. Incorporate technology as your tools

By having a fleet management system for fleet drivers and a driver monitoring system in the back end for your drivers, you can take advantage of the opportunities to handle all operations in one sitting.

Fleet managers may save time and money by keeping track of maintenance needs with the help of an efficient fleet management system. Management efficiency indicators can also be seen over time, which can help managers navigate their assets more effectively.

#3. Track Vehicles in Real-Time

Telematics improves monitoring with vehicle GPS tracking. With vehicle GPS tracking, it’s easy to ensure that drivers adhere to their assigned routes and are still efficient. A driver monitoring system installed on their dashes automatically transmits data to the fleet management system.

Managers no longer have to wait for maintenance providers to return your calls; instead, you can see what managers need to repair, give instantaneous authorisation, and monitor the job’s progress.

#4. Improve route planning

There has been an increase in the number of faulty deliveries and delays due to increased customers’ needs for the speedy shipment.

In contrast to manual route planning, a fleet management system can provide a comprehensive route optimisation solution that can consider parameters such as travel time, arrival rate, and more to develop an efficient path for each delivery worker.

#5. Simplify maintenance

Tracking service history by work order for each mobility asset might help you find expense tendencies with the fleet management system. A driver monitoring system installed on dashboards can gather data automatically by sending notifications through email to get in fleet managers mailbox at the right moment to take the response and plan maintenance.

By using digital technologies to manage repair and maintenance processes, managers can keep track of all vehicle inspection dates.

#6. Avoid delays with accessible communication

Increased pressure is on fleet managers to make their operations more transparent and understandable to the public. A fleet management system allows you to engage with your staff and productively handle any difficulties constantly. It also enables your fleet to publish necessary information from any location to boost productivity.

#7. Improve Driver Productivity

Investing in a driver is a long-term commitment that pays out in the long run, which means a person’s good driving habits and safety on the road might counterbalance this cost. An automated driver monitoring system can monitor driver behaviour with the assistance of vehicle GPS tracking.

It can also save them from accidents since it features sensors to keep your drivers safe through its drowsiness detection system. Since technology doesn’t involve assistants, it solves drivers fatigue management problems.

#8. Address small issues immediately

Even with huge corporations, concerns can go unreported for an extended time; in some cases, these issues only come to light after a conflict or occurrence that can have far-reaching effects on the firm and its bottom line.

It’s possible to manage a large fleet with real-time notifications with a fleet management system, making it possible to get as much information as necessary. Using these alerts, fleet managers can receive an email if something goes wrong, allowing them to fix the problem immediately.

#9. Save more time in data reports

A fleet management system allows data to be retrieved promptly, and methods can automatically estimate costs to establish the total cost of ownership for each vehicle. Fleet managers can arrange and present your stats clearly and concisely. All KPIs may be consolidated into a single report, making it easier to study and communicate your findings to other stakeholders.

#10. Keep an eye on traffic conditions

Disruptions and fuel waste can be caused by poor road and traffic conditions, resulting in increased operational expenses and decreased efficiency. A business’s image can be affected by unpredictable road and traffic circumstances, decreasing consumer loyalty.

A vehicle GPS tracking can assist in optimising routes with reliable ETAs. The use of dynamic courses can guarantee timely delivery across the area while also enhancing fleet quality and performance.

#11. Be visible

Using vehicle GPS tracking, you can keep an eye on your fleet at all times. As a fleet manager, you need to know if your drivers are travelling the proper route and maximising their productive capacity. You can receive this data through a fleet management system.

#12. Reduce Emissions

DMS can record CO2 emissions and carbon footprint, while a fleet management system can calculate TCO (TCO). That financial decision-making is made more accessible with this digital option.

Automating with Guardian South East Asia

Provide your manufacturing needs with advanced technologies like a driver monitoring system and a fleet management system from Guardian South East Asia, a leading integrated electronic manufacturing services supplier that provides one-stop manufacturing solutions.