Steps to Incorporate a Company

The incorporation of a company refers to the legal process that is used to form a corporate entity or a company. An incorporated company is a separate legal entity on its own, recognized by the law. These corporations can be identified with terms like ‘Inc’ or ‘Limited’ in their names. It becomes a corporate legal entity completely separate from its owners.

Steps to Incorporate a Company

A group of seven or more people can come together so as to form a public company whereas, only two are needed to form a private company. The following steps are involved in the incorporation of a company.

  • Select, in order of preference, at least one suitable name up to a maximum of six names, indicative of the main objects of the company.
  • Ensure that the name does not resemble the name of any other already registered company and also does not violate the provisions of emblems and names (Prevention of Improper Use Act, 1950) by availing the services of checking name availability on the portal.
  • Apply to the concerned RoC to ascertain the availability of name in eForm1 A by logging in to the portal. A fee of Rs. 500/- has to be paid alongside and the digital signature of the applicant proposing the company has to be attached in the form. If the proposed name is not available, the user has to apply for a fresh name on the same application. You can conduct a company name check here.
  • After the name approval, the applicant can apply for new company registration by filing the required forms (that is Form 1, 18 and 32) within 60 days of name approval
  • Arrange for the drafting of the memorandum and articles of association by the solicitors, vetting of the same by RoC and printing of the same.
  • Arrange for stamping of the memorandum and articles with the appropriate stamp duty.
  • Get the Memorandum and the Articles signed by at least two subscribers in his/her own hand, his/her father’s name, occupation, address and the number of shares subscribed for and witnessed by at least one person.
  • Ensure that the Memorandum and Article are dated on a date after the date of stamping.
  • Login to the portal and fill the following forms and attach the mandatory documents listed in the eForm

Declaration of compliance – Form-1

Notice of situation of the registered office of the company – Form-18.

Particulars of the Director’s, Manager or Secretary – Form-32.

Submit the following eForms after attaching the digital signature, pay the requisite filing and registration fees and send the physical copy of Memorandum and Article of Association to the RoC

  • After processing of the Form is complete and Corporate Identity is generated obtain Certificate of Incorporation from RoC.

Additional steps to be taken for the formation of a Public Limited Company:

To obtain Commencement of Business Certificate after incorporation of the company the public company has to make the following compliance

  • File a declaration in eForm 20 and attach the statement in lieu of the prospectus(schedule III) OR
  • File a declaration in eForm 19 and attach the prospectus (Schedule II) to it.
  • Obtain the Certificate of Commencement of Business.

Here in this article, we have understood the steps to incorporate a company, it will surely be useful for you to grow your business.

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